FINANCIALS REQUIREMENT

CHARGEBACKS

Card holders have up to 180 days to issue a dispute, known as a chargeback. Therefore, if your organization processes $100,000 per month, there is potentially $600,000 of risk. Business financials are evaluated to determine the economic stability of the company. While underwriters evaluate several factors when determining risk, almost all merchant applications will require business financials.

MERCHANT STATEMENTS

Merchant statements provide a comprehensive report of debit card and credit card transactions, settlement reports, chargebacks, monthly volume, average transaction amounts, and a distribution of transaction amounts. Merchant statements are a great indicator of processing but they do not provide enough financial data for underwriters to issue approvals. Typically we will need two (2) consecutive months of merchant statements.

INTERIM FINANCIALS

Typically, an underwriter will accept interim financials. Interim financials provide a financial scorecard of a company and typically cover a period of one year or less. These include a balance sheet and a profit & loss statement. In the reporting section of any accounting software (i.e., QuickBooks), these two reports can be generated immediately.

AUDITED FINANCIALS

Depending upon the size of the organization, the amount of expected processing, and the time of the year, an underwriter may request audited financial statements. Audited financial statements are reports that have been prepared and certified by a Certified Public Accountant (the auditor). The auditor certifies that the financial statements meet the requirements of the US GAAP (Generally Accepted Accounting Principles). Audited financials are required for larger organization where the credit card processing volume exceeds a predefined threshold as defined by the card associations.

TAX RETURNS

Corporate tax returns are detailed financial documents filed annually with the IRS (Internal Revenue Service). These returns are setup in a standardized worksheet format to provide specifics on income and expenses. For certain approvals, tax returns may be required by underwriting.